Bus To-Do List Template

Comprehensive task management for bus operations, maintenance, and fleet management activities.

Daily Pre-Trip Tasks

Complete pre-trip vehicle inspection checklist
Check tire pressure and tread depth
Verify fluid levels (oil, coolant, brake fluid, power steering)
Test all lights and signals
Inspect safety equipment (fire extinguisher, first aid kit)
Check air brake system operation
Verify emergency exits and windows function properly
Test horn, windshield wipers, and mirrors

Driver Operations Tasks

Review daily route schedule and any changes
Check passenger capacity requirements
Ensure proper driver certification is valid
Complete vehicle logbook entries
Report any incidents or safety concerns
Conduct post-trip vehicle inspection
Submit fuel consumption reports
Update mileage and operating hours

Maintenance Scheduling

Schedule preventive maintenance based on mileage/hours
Track oil change intervals and service dates
Monitor tire rotation and replacement schedules
Plan brake system inspections and services
Schedule engine diagnostic checks
Coordinate DOT annual inspections
Track air conditioning system maintenance
Plan transmission service intervals

Safety & Compliance Tasks

Verify driver medical certifications are current
Ensure CDL licenses are valid and up-to-date
Complete required safety training sessions
Review and update emergency procedures
Conduct monthly safety meetings
File accident reports and insurance claims
Update vehicle registration and insurance documents
Maintain FMCSA compliance records

Fleet Management Tasks

Monitor fuel consumption and costs across fleet
Track vehicle performance metrics and efficiency
Schedule driver assignments and route planning
Manage spare parts inventory levels
Coordinate with maintenance vendors and contractors
Review and approve maintenance work orders
Update vehicle asset management system
Plan vehicle replacement and procurement

Administrative Tasks

Process driver timesheets and payroll
Update route schedules and passenger information
Prepare monthly operational reports
Review insurance policies and coverage
Maintain driver training records
Process passenger complaints and feedback
Update fleet management software data
Coordinate with dispatch and operations team

Weekly & Monthly Tasks

Conduct weekly vehicle safety inspections
Review maintenance schedules and upcoming services
Analyze fuel efficiency and cost reports
Update driver performance evaluations
Review route efficiency and passenger feedback
Plan seasonal maintenance preparations
Conduct inventory audits of spare parts
Prepare regulatory compliance reports

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