Streamline every aspect of your bus fleet operations. From digital work orders and preventive maintenance to parts inventory and real-time DOT compliance tracking. Reduce downtime by 35% and cut costs with our all-in-one Bus CMMS platform.
Less Downtime
Annual Savings
Faster Repairs
Audit Ready
From inspection to completion in three simple steps
Convert inspection defects to work orders automatically or create manual tasks with full details including priority, assigned technician, due dates, and estimated costs.
Time or meter-based preventive schedules with automated notifications before services are due. Never miss a scheduled maintenance with smart reminders.
Log technician hours with labor codes, track parts usage, and maintain complete service history for every bus. Analyze costs and improve efficiency.
Create, assign, and track work orders from inspection defects or manual entry with real-time status updates, priority levels, mobile technician access, and complete maintenance history for every bus.
Convert inspection defects to work orders with one click
Assign technicians based on skills and availability
Real-time progress from initiated to completed
Export reports for audits and compliance analysis
Multi-tab work order creation with all details captured upfront. Link to inspections, add tasks from master list, specify parts requirements, estimate labor hours, and attach documents.
Title, memo, priority, bus selection, dates
Add tasks from master list or custom
Barcode scanning, check inventory
Labor codes with estimated hours
Photos, documents, and remarks
Estimated vs actual comparison
Complete visibility into your bus maintenance operations with multiple dashboard views, time-based filtering, and comprehensive analytics for data-driven decisions.
Never miss a scheduled service with automated reminders and real-time tracking. View all upcoming maintenance, overdue services, and completed work in one dashboard.
See all scheduled services at a glance
Get notified before services are due
Complete maintenance records per bus
Export reports for audits instantly
| Schedule Name | Type | Interval | Buses |
|---|---|---|---|
| Oil Change | Meter | 5,000 miles | 45 |
| Brake Inspection | Time | 90 days | 45 |
| Tire Rotation | Hybrid | 60 days / 8K mi | 45 |
| A/C Service | Time | 180 days | 38 |
| Transmission Check | Meter | 30,000 miles | 45 |
Set up preventive maintenance schedules based on time intervals, meter readings, or both. The system automatically tracks each bus and triggers work orders before services are due.
Schedule every 30, 60, 90, or custom days
Trigger by odometer or engine hours
Whichever comes first - time or meter
Generate WOs automatically when due
Equip your technicians with a powerful mobile app designed for bus maintenance. Complete access to work orders, parts lookup, and real-time updates from anywhere.
Access assigned work orders and update status in real-time from anywhere
Document repairs with photos, signatures, and detailed notes
Scan parts, buses, and equipment for instant lookup
Complete maintenance logs and compliance records at your fingertips
Work offline and sync automatically when connected
Get instant alerts for new assignments and urgent repairs
Comprehensive tools designed specifically for bus maintenance operations
Create, assign, and track work orders from inspections or manual entry with complete audit trails and digital signatures.
Time or meter-based service schedules with automated notifications before services are due. Never miss PM again.
Real-time inventory tracking with low stock alerts, barcode scanning, and automatic reorder point management.
Custom labor codes with hourly rates for accurate cost tracking, productivity analysis, and payroll integration.
Pre-defined maintenance tasks organized by category for consistency across all work orders and technicians.
Filter work orders by bus, status, priority, technician, work order type, date range, and custom fields.
Low, medium, high, and emergency priority levels with color coding for effective work order management.
Track work orders through initiated, in progress, on hold, rework, postponed, and completed stages.
iOS and Android apps for technicians to update work orders, capture photos, and track time from anywhere.
One-click export for all maintenance reports with custom date ranges for audits and analysis.
Track labor costs, parts expenses, and total maintenance costs per bus, per work order, and per time period.
Complete documentation for regulatory audits with timestamped service records and digital signatures.
180 buses | 24 technicians | 3 locations | 6-month ROI
Cost Reduction
Saved $420K annuallyLess Downtime
Improved bus uptimeProductivity Gain
Technician efficiencyCompliance
Audit ready always"Bus CMMS transformed our maintenance operations. Work order management is seamless, technicians update everything from the field, we always know our parts inventory status."
"The mobile app changed everything. Technicians update work orders in real-time, add photos, and track time. No more paperwork or delays. Our productivity is up 28%."
"Cost analytics showed us exactly where money was being wasted. We identified high-cost buses, negotiated better vendor rates, and achieved ROI in just 6 months."
Everything you need to know about Bus CMMS maintenance management
Bus CMMS creates work orders in seconds with pre-filled bus info and common issues. Assign to technicians based on skills and availability. Track progress in real-time as techs update from mobile devices. Parts are automatically reserved when work orders are created. Labor time is tracked automatically. The complete digital workflow eliminates paperwork, reduces errors, and speeds repairs by up to 45%.
Bus CMMS supports three types of preventive maintenance schedules: Time-based schedules (recurring services at fixed intervals like every 30, 60, or 90 days), Meter-based schedules (services triggered by odometer readings or engine hours), and Hybrid schedules (whichever comes first - time or meter reading). The system automatically tracks each bus's mileage and operating hours to trigger service notifications before schedules are due.
Labor codes allow you to define different types of maintenance work with specific hourly rates. Create unlimited labor codes such as "Engine Repair" at $95/hour, "Brake Service" at $85/hour, or "Electrical Diagnostic" at $90/hour. When technicians work on a bus, they log their time against specific labor codes. The system automatically calculates labor costs, enabling better budgeting and cost analysis across your buses.
Yes, technicians have full work order access through the Bus CMMS mobile app for iOS and Android. From their smartphones, technicians can view assigned work orders, update status, add service notes, log labor hours with specific labor codes, capture photos, record odometer readings, and mark work orders complete. The mobile app works offline and syncs automatically when connectivity is restored.
Bus CMMS maintains comprehensive, auditable maintenance records required for regulatory compliance. Every work order automatically captures date of service, bus identification, description of work performed, technician name, and supervisor authorization. The system links inspection defects to corrective action work orders, providing a complete compliance trail from defect identification through repair completion. Generate instant reports for audits.
Join hundreds of transit agencies using Bus CMMS to streamline maintenance, reduce costs by 35%, and increase bus uptime by 30%