Maximize fleet uptime and cut maintenance costs by 32% with our powerful bus maintenance manager. Streamline work orders, automate preventive maintenance scheduling, track parts inventory in real-time, configure labor codes, manage DVIR compliance, and optimize service schedules—all from one centralized platform trusted by 500+ transit fleets.
Less Breakdowns
Cost Reduction
Fleet Customers
Compliance Rate
Purpose-built for bus fleet maintenance with work orders, parts tracking, and cost management at the core
Preventive maintenance scheduling catches issues before they cause costly mid-route breakdowns and service disruptions. Keep your fleet running reliably.
Optimized service schedules, accurate parts tracking, and labor code management reduce overall maintenance expenses and improve budget control.
Digital work orders with parts inventory integration and labor code tracking speed up maintenance workflows significantly and reduce downtime.
The Bus Maintenance Manager includes everything you need to manage maintenance operations from work order creation to parts tracking and labor cost analysis
Create, assign, and track work orders from request to completion. Monitor technician assignments, track labor hours, parts used, and total repair costs for every maintenance task.
Allow drivers and staff to submit maintenance requests from the field. Requests are automatically routed to maintenance supervisors for review, prioritization, and work order creation.
Automate preventive maintenance scheduling based on mileage, engine hours, or time intervals. Never miss a scheduled service with automated alerts and work order generation.
Track all maintenance parts with quantity on hand, item cost, manufacturer, supplier, and site location. Bulk upload parts, monitor transfer history, and set reorder alerts.
Define standardized hourly rates for different technician roles and maintenance tasks. Apply labor codes to work orders for accurate cost tracking and productivity analysis.
Create standardized maintenance task templates with predefined parts, labor codes, and procedures. Apply task templates to work orders for consistent, efficient maintenance execution.
Track every maintenance part in your inventory with detailed records including part numbers, quantities, costs, manufacturers, and suppliers. The Parts Inventory module ensures you always have the parts you need while controlling inventory costs.
Part number, quantity, cost, type tracking
Manufacturer & supplier tracking
Import parts from spreadsheets
Track parts movement between sites
Define and manage labor codes with standardized hourly rates for different technician roles and maintenance task types. Labor codes integrate with work orders to automatically calculate labor costs and track technician productivity across your maintenance operation.
Define rates per labor code
Electrician, mechanic, supervisor
Hours × rate on work orders
Monitor technician efficiency
Never miss a scheduled service with automated preventive maintenance scheduling. Create service schedules based on mileage intervals, engine hours, or calendar time, and the system automatically generates work orders when services come due.
Schedule by odometer reading
Daily, weekly, monthly schedules
Notifications when service due
Generate WOs automatically
Powerful sorting and filtering capabilities let you organize and find maintenance records, parts, work orders, and buses instantly. Sort by any field in ascending or descending order to quickly identify priorities and track fleet status.
Sort by number, name, status, meter
Find any record instantly
Category, operator, model filters
Save filter preferences
Comprehensive maintenance management tools designed for bus fleet operations
Create, assign, track, and complete work orders with full parts, labor, and cost tracking.
Allow drivers to submit maintenance requests from the field for supervisor review.
Automate PM scheduling by mileage, hours, or time with automatic work order generation.
Track parts with quantity, cost, manufacturer, supplier, and transfer history.
Define hourly rates for technician roles and automatically calculate labor costs.
Create standardized task templates with predefined parts, labor, and procedures.
Track cost per mile, cost per bus, and maintenance trends over time.
Track inspections, maintain records, and generate audit-ready documentation.
iOS and Android apps for technicians to update work orders from the shop floor.
Import parts, buses, and maintenance data from spreadsheets.
Sort and filter by any field to find records instantly.
Export maintenance data, reports, and records to Excel.
Transit Buses
Parts Tracked
Cost Reduction
PM On-Time
"Before Bus CMMS, our parts inventory was a mess—we never knew what we had in stock, and emergency parts runs were killing our budget. The Parts Inventory module with supplier tracking and bulk upload transformed our operation. Now we track 2,847 parts with accurate costs and quantities. The Labor Codes module helped us standardize technician rates and accurately track repair costs. Work orders that used to take 3 days to complete are now finished same-day because we have the parts and know the true labor requirements."
Michael Rodriguez
Director of Maintenance, Regional Transit AuthoritySee why maintenance directors choose Bus CMMS for their bus fleets
"The Work Order module alone has saved us countless hours. We can track every repair from request to completion, monitor parts used, and see exact labor costs. Our maintenance operation has never been more efficient."
James Wilson
Fleet Manager, Metro Transit"Parts Inventory management has been a game-changer. We no longer run out of critical parts or over-order supplies. The bulk upload feature made it easy to import our existing inventory of 2,000+ items."
Sarah Roberts
Inventory Manager, City Bus Lines"Service Schedule automation ensures we never miss a PM. Before, buses would go overdue for oil changes. Now we have 96% on-time completion and our DOT compliance has never been better."
David Martinez
Maintenance Director, Regional CoachReal results from transit fleets using Bus CMMS Maintenance Manager
Preventive maintenance scheduling catches issues before they cause costly mid-route breakdowns and service disruptions.
Digital work orders with parts inventory integration and labor code tracking speed up maintenance workflows significantly.
Optimized service schedules, accurate parts tracking, and labor code management reduce overall maintenance expenses.
Increased Fleet Availability
Faster Maintenance Completion
DOT Compliance Rate
PM On-Time Completion
Everything you need to know about the Bus Maintenance Manager module
Bus maintenance manager software is a comprehensive CMMS (Computerized Maintenance Management System) solution specifically designed for bus fleet operations. The Bus CMMS Maintenance Manager includes six integrated modules: Workorder Management for creating and tracking repairs, Request Maintenance for field submissions, Service Schedule for automated preventive maintenance, Parts Inventory for tracking parts with quantities, costs, manufacturers and suppliers, Labor Codes for standardized hourly rates, and Task Master for maintenance templates. Together these modules provide complete control over fleet maintenance operations, costs, and compliance.
The Parts Inventory module tracks all maintenance parts with comprehensive details including part number, part name, quantity on hand (with unit type like Piece, Set, etc.), item cost, item type/category, manufacturer, supplier, description, and site location for multi-location fleets. You can add parts individually using the "Add Parts Item" button or import large quantities using the "Bulk Upload" feature. The Parts Transfer History tab tracks movement of parts between locations. When parts are used on work orders, quantities are automatically decremented and costs are applied to the repair.
Labor Codes define standardized hourly rates for different types of maintenance work and technician roles. Each labor code has a unique code number, hourly rate (in dollars), and description identifying the role or task type (e.g., "electrician," "supervisor," "manager"). When creating work orders, you assign the appropriate labor code and enter hours worked. The system automatically calculates labor cost by multiplying hours by the hourly rate. This enables accurate tracking of labor costs per repair, per bus, and per technician for budgeting and productivity analysis.
The Service Schedule module allows you to create preventive maintenance schedules based on mileage intervals (e.g., every 5,000 miles), engine hours, or calendar time (e.g., every 3 months, seasonal). You define which buses the schedule applies to, what maintenance tasks are required, and the trigger interval. When a bus reaches the scheduled mileage or time interval, the system automatically generates a work order with the predefined tasks, parts, and labor codes. Alerts notify maintenance supervisors when services are coming due so nothing is missed.
Task Master allows you to create standardized maintenance task templates that can be applied to work orders for consistent execution. Each task template defines the maintenance procedure, required parts (linked to Parts Inventory), applicable labor codes, estimated time, and step-by-step instructions. When creating a work order, you can apply a task template to automatically populate all the details. This ensures consistent maintenance quality, accurate cost estimates, and faster work order creation for routine maintenance tasks.
Yes, the system provides comprehensive cost tracking at multiple levels. Each work order captures parts costs (from Parts Inventory item costs multiplied by quantity used) and labor costs (from Labor Codes hourly rates multiplied by hours worked). These costs roll up to show total maintenance cost per bus, cost per mile, and maintenance trends over time. Reports can be generated showing which buses have the highest maintenance costs, cost comparisons across the fleet, and maintenance expense forecasting. This data supports decisions about bus replacement, route assignment, and budget planning.
The Request Maintenance module allows drivers and field staff to submit maintenance requests directly from the Bus CMMS mobile app. When a driver notices an issue during their shift, they can create a request with the bus number, description of the problem, priority level, and photos if needed. The request is automatically routed to maintenance supervisors for review. Supervisors can then approve the request and convert it to a work order, reject it with comments, or request more information. This streamlines communication between drivers and maintenance staff.
Yes, the Bus Maintenance Manager supports DOT and FMCSA compliance through comprehensive record keeping and documentation. All work orders, inspections, and maintenance history are stored with complete audit trails. The system tracks annual inspections, brake inspections, and safety-critical maintenance with alerts when services are due. DVIRs (Driver Vehicle Inspection Reports) from the Inspection module integrate with maintenance records. When auditors arrive, you can generate compliance reports showing complete maintenance history, inspection records, and defect resolution for any bus in your fleet.
Join 500+ fleet managers who have revolutionized their maintenance operations with Bus CMMS Maintenance Manager. From work orders to parts inventory to labor tracking—get complete control over your fleet maintenance.