School Bus CMMS Software

Bus CMMS automates state inspection compliance by tracking annual inspection schedules, maintaining digital records of all inspections, generating audit-ready reports, and sending alerts 30/60/90 days before certifications expire. The system stores complete inspection history for each bus, including defects found and corrective actions taken. When state auditors arrive, you can generate comprehensive compliance documentation with one click, making audits stress-free.

Yes! Bus CMMS includes iOS and Android mobile apps specifically designed for school bus drivers. Drivers complete digital pre-trip inspections before each route using customizable checklists that cover brakes, lights, emergency exits, fire extinguishers, first aid kits, stop arms, crossing gates, and all safety equipment. Photos can be attached to document any defects. The app works offline and syncs when connectivity returns—perfect for bus yards with poor reception.

Bus CMMS maintains complete driver profiles including CDL license numbers, S (school bus) endorsements, P (passenger) endorsements, medical card expiration dates, background check dates, and training certifications. The system automatically sends email alerts to transportation directors and individual drivers when renewals approach. Dashboard views show all drivers with expiring credentials, ensuring no one operates a school bus with lapsed certifications.

Bus CMMS includes pre-built preventive maintenance schedules common to school buses: oil changes, brake inspections, tire rotations, fluid checks, filter replacements, and state annual inspections. Schedules can be time-based (every 30 days) or mileage-based (every 3,000 miles). Create custom PM schedules for specific bus makes/models or your district's requirements. The system tracks odometer readings and automatically generates work orders when services are due.

Absolutely! Bus CMMS supports unlimited site locations for districts with multiple schools, transportation centers, or bus yards. Assign buses and drivers to specific locations, filter reports by school or facility, and give site supervisors access to manage their own fleets while central administration maintains full visibility. Perfect for unified school districts, regional transportation cooperatives, or charter school networks.

Bus CMMS provides detailed cost tracking and analytics for budget presentations. Generate reports showing maintenance costs per bus, per route, or per school. Track fuel consumption, parts expenses, labor hours, and total cost of ownership. Compare year-over-year expenses, identify high-cost buses that may need replacement, and justify budget requests with data-driven insights. Export reports to Excel or PDF for school board meetings.

Yes, Bus CMMS is built with enterprise-grade security appropriate for educational institutions. Features include role-based access control (drivers see only their assigned buses), encrypted data storage, session timeout settings, password policies, and complete audit trails of all user actions. The system focuses on fleet and maintenance data—it does not store student personally identifiable information (PII), keeping your FERPA obligations simple.