Eliminate stockouts and overstocking with real-time inventory visibility. Track every part from purchase to usage with barcode scanning, automated low-stock alerts, and seamless usage reporting. Optimize your inventory levels and reduce carrying costs by 25%.
Add parts individually or bulk upload via Excel. Set categories, locations, and reorder points.
Monitor stock levels in real-time. Color-coded alerts show which parts need attention.
Analyze usage, reduce waste, and automate reordering to cut inventory costs by 25%.
Manage your entire bus parts inventory with powerful search, filtering, and quick actions. Color-coded indicators instantly show stock levels so you never miss a critical shortage.
Add parts individually with all details
Import thousands via Excel/CSV
Find parts by SKU, name, category
Issue, transfer, edit in one click
| Transfer Date | Parts | Qty | Site From | Site To |
|---|---|---|---|---|
| 13-Jan-2026 | Oil Filter HD | 24 | Main Depot | North Shop |
| 12-Jan-2026 | Brake Pads | 12 | Main Depot | South Shop |
| 11-Jan-2026 | Air Filter | 36 | North Shop | Main Depot |
| 10-Jan-2026 | Fuel Filter | 18 | Main Depot | Mobile Unit |
Transfer parts between bus depots, maintenance shops, and mobile units with complete audit trails. Automatic inventory updates at source and destination ensure accurate stock levels.
Who, what, when, where for every transfer
Instant updates at both locations
Priority handling for urgent parts
Manager approval for transfers
Create custom categories and subcategories to organize your bus parts inventory. Track usage patterns, set category-specific reorder rules, and assign shelf locations for easy retrieval.
Create unlimited categories & subcategories
Track consumption by category
Assign locations for easy finding
Set reorder rules per category
Mark essential parts as CRITICAL for priority alerts and expedited ordering. Monitor stock levels with automated notifications and days-until-stockout calculations.
Mark critical items for priority alerts
Email/SMS when stock is low
Know when you'll run out
Generate POs automatically
Track parts inventory across unlimited locations including main depots, maintenance shops, and mobile service units. Real-time stock levels and automatic distribution optimization.
Depots, shops, mobile units
Live stock at every site
Move parts between locations
Track service truck inventory
Scan parts with your mobile device for receiving, issuing, and counting. Reduce counting time by 80% and eliminate manual entry errors with instant barcode lookup.
Scan with device camera
See stock, location, price
Issue parts to work orders
Works without internet
Drop Excel file here
Select File .xlsx, .xls, .csv (Max 10MB)Upload your entire parts inventory from Excel or CSV files. The system validates all data before import and shows errors for correction. Import thousands of parts in minutes.
Support .xlsx, .xls, .csv files
Validate before import
Map your columns to fields
Update existing parts in bulk
Analyze consumption, costs, and trends across your bus fleet. Identify fast vs slow-moving parts, forecast future needs, and export reports to Excel for further analysis.
Track consumption by part/category
Spending trends and insights
Identify fast/slow movers
Export reports anytime
Comprehensive tools designed specifically for bus fleet parts and inventory operations
Live inventory levels across all locations with instant updates from transactions.
Organize with custom categories, subcategories, and tags for easy navigation.
Low stock, reorder point, and critical part notifications keep you informed.
Mobile scanning for receiving, issuing, counting, and transfers.
Complete audit trail of parts movement between locations and vehicles.
Upload thousands of parts via Excel with data validation and error checking.
Manage inventory across unlimited depots, shops, and mobile units.
Track consumption patterns, costs, and trends for better decisions.
Automated purchase order generation when stock reaches minimum levels.
Find parts instantly by number, name, category, bus, or custom fields.
Full transaction history for every part with user tracking and timestamps.
Check inventory, issue parts, and conduct counts from any mobile device.
"The bulk Excel import saved us weeks of data entry. Within a month, we could see which parts were sitting unused while being emergency-ordered elsewhere. The mobile scanning was a game-changer for our inventory counts."
"We reduced our inventory value by 28% while improving parts availability from 72% to 98%. The color-coded stock alerts make it easy to see what needs attention at a glance."
Download our Excel template with all required fields (part number, description, quantity, cost, category, etc.). Fill in your parts data, then upload the file. The system validates all data before import and shows any errors for correction. You can import thousands of parts in minutes. For initial setup, we provide assistance to ensure smooth data migration from your existing system.
Reorder points can be set manually or calculated automatically based on average usage rate, lead time, and safety stock levels. The system analyzes historical consumption patterns and recommends optimal reorder quantities. You receive alerts when stock falls below reorder points, with options to generate purchase orders automatically.
Yes, technicians use the mobile app to search parts, check availability, and submit requests linked to work orders. Parts counter staff receives notifications, picks parts, and issues them with barcode scanning. System tracks who used which parts on which bus for complete accountability. Technicians can also reserve parts for upcoming jobs to ensure availability when needed.
Comprehensive reporting includes inventory valuation, stock levels by location, usage reports, low stock alerts, obsolete inventory, turnover rates, cost analysis by category, vendor performance, parts usage by bus, transfer history, and custom reports. All reports can be scheduled for automatic delivery, exported to Excel, or accessed via real-time dashboards.
Most transit agencies see immediate savings from eliminating emergency parts orders and reducing inventory shrinkage. Within 30 days, accurate stock levels prevent over-ordering and optimize working capital. By 90 days, usage analytics identify slow-moving parts and optimize reorder points. The average fleet achieves full ROI within 4-6 months and maintains 20-30% annual cost reduction.
Join hundreds of transit agencies using Bus CMMS to reduce parts costs, improve availability, and streamline inventory operations