Never miss a service interval again. Automate your preventive maintenance schedules based on mileage, hours, or time. Receiving automatic alerts for upcoming and overdue services ensures 100% DOT compliance and maximizes fleet uptime.
Set up maintenance schedules based on miles, hours, or time intervals. Assign to specific buses and technicians.
Receive overdue and due soon alerts. System notifies technicians before maintenance becomes urgent.
Work orders created automatically when PM is due. Complete, track, and maintain full service history.
Track all preventive maintenance schedules in one dashboard. Filter by status - overdue, due soon, or completed. Color-coded indicators show which buses need immediate attention.
Filter by overdue, due soon, or completed
Red, yellow, green for instant visibility
Find schedules by bus or service type
Create WO directly from schedule
Create preventive maintenance schedules with all essential details. Set mileage or time-based intervals, assign technicians, add tasks, configure notifications, and enable automatic work order generation.
Schedule by miles (e.g. every 5,000 miles)
Schedule by day, week, month, or year
Assign to specific team members
Work orders created automatically
Set advance notification by miles or days
Add predefined tasks from task list
Get instant alerts when maintenance is overdue or approaching. Color-coded notifications help prioritize work. Escalation to supervisors ensures nothing gets missed.
Email and push alerts
Alert supervisors if overdue
When PM schedules become due, the system automatically creates work orders with all details pre-filled. Tasks, assignments, parts lists, and procedures transfer automatically. No manual intervention needed.
WO created automatically when due
All PM info transfers to WO
All maintenance tasks carry over
PM resets after WO completion
Create equipment-specific maintenance tasks with step-by-step procedures, estimated durations, and required parts. Technicians check off tasks as completed for full accountability.
Detailed procedures for each PM
Set expected duration per task
Check off as tasks are done
Reusable task lists for each PM type
View schedules, receive alerts, create work orders, and complete maintenance tasks from your mobile device. Real-time sync ensures everyone has the latest information.
All schedules on your phone
Instant overdue/due soon alerts
Works without internet
Changes sync instantly
Comprehensive PM tools designed specifically for bus fleet operations
Miles, hours, or time-based PM schedules with automatic tracking.
Instant notifications and escalation for overdue maintenance.
Advance notifications to plan maintenance proactively.
Work orders generated automatically when PM is due.
Step-by-step tasks with time estimates and completion tracking.
Assign schedules to specific technicians or teams.
Track odometer readings and calculate miles to next service.
Complete maintenance history with costs and technician details.
Monitor PM completion rates and on-time performance.
Automated emails for overdue and due soon schedules.
View and manage PM schedules from any mobile device.
Export PM schedules and history to Excel for reporting.
"Before Bus CMMS, we were constantly firefighting breakdowns. Now with automated PM schedules based on mileage, we prevent problems before they happen. Overdue alerts ensure nothing slips through, and our uptime has never been better."
"The auto-generate work order feature is a game changer. When PM is due, the system creates a work order with all tasks pre-filled. Our compliance rate went from 52% to 100%, and breakdowns dropped dramatically."
Create schedules based on mileage (e.g., every 5,000 miles), time intervals (e.g., every 90 days), or both using "whichever comes first" logic. The system tracks each bus's odometer readings and dates, then automatically calculates when maintenance is due. You'll see overdue, due soon, and on-track status for each schedule with color-coded indicators.
Overdue alerts trigger when a bus exceeds the scheduled maintenance point - either passing the due mileage or date. Due soon alerts trigger based on your configured notification settings, such as "notify 500 miles before" or "notify 7 days before." Both alerts send email notifications and appear in the dashboard with color-coded badges.
Complete history is preserved for every schedule and bus. View completion dates, work order numbers, technicians, parts used, labor hours, and total costs. Track compliance rates and on-time completion percentages. Export history to Excel for reporting. The audit trail shows who completed what and when - perfect for warranty claims and compliance audits.
Full integration! PM schedules link directly to work orders. Create work orders from any schedule with one click. All PM details transfer automatically. When a work order is completed, the PM schedule automatically resets to the next interval. Track PM-related work orders separately from reactive maintenance for clear reporting on planned vs. unplanned work.
Full mobile access via the Bus CMMS app! View all schedules, filter by status, see overdue and due soon items, create work orders, complete maintenance, and update odometer readings from the field. The mobile app sends push notifications for overdue and due soon items. Works offline and syncs when connected. Available for iOS and Android.
Join transit agencies using Bus CMMS to automate PM schedules, eliminate breakdowns, and achieve 100% maintenance compliance